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Executive Assistant 3, Administration

Location: Seberang Perai Selatan, Pulau Pinang (Penang), Malaysia 
Req ID: JR-0000043012

Description

  • Executive Assistant

     

    Location: Batu Kawan, Penang
    We deliver the possibilities of data. YOU define what’s possible.

     

    Responsibilities: 

    • Plant wide on time Travel and logistic arrangements per company travel policy
    • Travel Insurance handling, advice and follow up on claims.
    • Act as gatekeeper for General Managers on flow of information and communications.
    • Administrative support to Directors where and when required and assist in others for customer service activities as assigned
    • Readiness of record references for General Manager to review anytime as required.
    • Presentation update; minutes recording; Notify Managers on submission deadline. 
    • Ensure all customers, visitors assigned agenda has been well taken care of.
    • Necessary apartment rental negotiation for expatriates, contract maintenance as per legal requirement
    • Verizon Conference ID creation liaison and account maintenance for in house employees
    • Organization Chart update.
    • Ensure all invoices under my area of responsibilities are submitted with clean records.
    • Plant wide white paper stock maintenance with consistent order management record
    • Plant wide business cards; letter head; envelope ordering and confirmation on artwork per corporate standard requirements
    • Plant wide beverage for visitors with consistent order management record
    • Work together with IT and MRO team for copier machines selection prior contracts expires to meet Plant wide demand.  
    • Always adopt better quality, with lower or equal lease price per company policy.

     

    Requirements:

     

    • 5+ years’ experience in an Administrative role
    • Experience managing multiple calendars
    • Professional demeanor and excellent customer service skills
    • High degree of confidentiality required
    • Proactive and organized with a high attention to detail
    • Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
    • Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
    • Ability to anticipate needs as well as foresee and prevent problems by taking action
    • Excellent written and verbal communication skills.
    • Motivated to work in a fast-pace environment and ability to prioritize proactively, with a sense of urgency
    • History of creative problem-solving skills, with the ability to work well collaboratively and under pressure
    • Experience creating and/or supporting presentation development for senior management
    • Strong proficiency in MS office, including Excel, PowerPoint and Word

     

    Western Digital, HGST, and SanDisk offers a highly competitive compensation package and great benefits. The company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.