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Administrative Assistant 5

This job posting is no longer active

Location: Irvine, CA, United States 
Req ID: JR-0000039600

Description

Western Digital®

 

We deliver the possibilities of data.  YOU define what’s possible.

 

 

The Legal Administrative Assistant is responsible for performing a variety of administrative duties, including but not limited to development and maintenance of document systems, correspondence and assisting in special projects.  The position requires flexibility, initiative and ability to prioritize.  An organized self-starter who will thrive in a fast-paced environment.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Coordinate meetings with both internal and external entities

  • Schedules meetings, coordinates travel, and handles logistics for on-site/off-site meetings

  • Compose correspondence, presentations and reports

  • Preparation of expense reports as a job requirement

  • Work on special projects, interacting with high-level contacts internally or externally

  • Assist with development and enhancement of Corporate presentations for executives and stakeholders

  • Develops and maintains filing systems, including department databases

  • Assists with maintaining SharePoint sites for identified functions within the Legal Department

  • Assists with preparation of ethics and compliance training materials and maintaining attendance records

  • Acts as an information source on organization policies and procedures

  • Supports assignments that can be complex and time-sensitive in nature, as necessary

  • Searches for solutions based on acquired knowledge

  • Exercise independent judgment and initiative in resolving complex and non-recurring problems

  • Attention to detail, accuracy, responsiveness and high sense of urgency to work requests is required

  • Process-oriented with demonstrated experience preparing and organizing records, data and information

  • Ability to manage multiple on-going priorities while meeting deadlines

  • Highly professional with the ability to work collaboratively with cross-functional teams, departments, and other administrative professionals

  • Ability to proactively anticipate needs and adjust processes and plans based on unforeseen circumstances

  • Must be resourceful and take the initiative to prioritize and problem solve with limited guidance and supervision.

  • Assist in establishing office policies and procedures in order to eliminate redundancy and inefficiencies

 

QUALIFICATIONS:

  • Candidate must have 15+ years of experience in administrative or legal duties, and other administrative duties, such as document processing / filing, meeting scheduling and other administrative tasks

  • A BS/BA degree or equivalent experience is required.

  • Excellent computer skills, including experience with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Outlook, and Adobe Acrobat software required

  • Must be a self-starter, organized and have a strong work ethic

  • Must possess strong time management and effective communication skills

  • This position would support a large team and the ability to prioritize work assignments appropriately is a requirement

 

ABOUT WESTERN DIGITAL

 

Western Digital Corporation is the world’s largest data storage company with a leading portfolio of HGST, SanDisk, G-Technology and WD brands covering flash and disk-based solutions.  Deployed by the largest and most prominent organizations worldwide, Western Digital solutions are everywhere, touching lives and enabling great value from the data they possess. 

 

Western Digital is an equal opportunity employer. We are committed to providing equal employment opportunity for all applicants and employees. Western Digital does not unlawfully discriminate and complies with the laws and regulations set forth in the following EEO Is The Law poster: Equal Employment Opportunity Is The Law.

 

Western Digital participates in the E-Verify program in the US. For more information click hereEste empleador participa in E-Verify.